With the support of Bournemouth based Keyfort, a Google Apps Partner, Allnatt implemented Google Apps for Work, allowing all employees to access Gmail, Google calendar and office apps such as Docs and Sheets. Chromebooks are now replacing PCs and laptops, providing instant-on power-up, secure antivirus as standard and reliable, low cost computing.
This now delivers great communication, a consistent approach to mail and calendar, plus impressive IT cost savings. The move to Google Apps had an immediate and positive impact on the company’s internal communication, with the team using Gmail, chats, hangouts and calendar to discuss and share important information wherever and whenever required.
Pompey in the Community, an independent charitable trust affiliated to Portsmouth Football Club, runs a full programme of sessions with local schools. Course compilation, publication, administration and finance are handled by the central office in Portsmouth town centre. Course payment by credit card, cheque or cash had to be handled by the office staff or on occasion by coaching staff who may not visit the central office for several days. This meant that course booking and payment was limited to office hours, took up staff time, was manually tracked and had to be entered manually onto the accounts system. In addition they could not clearly track when vouchers were redeemed.
At this point they engaged with Keyfort, a tailored cloud computing service provider, to scope out their particular requirements. Keyfort conducted a project definition meeting, produced a project definition report which was agreed and signed off by Pompey in the Community. Keyfort then delivered the project which comprised tailoring the secure online booking system (SOBook) to link with Pompey in the Community’s existing web site, Sage accounts system and bank account into which payments were directly made.